Quote Generator
Send clients a clear, professional quote. Enter your business and the client, list the work or goods with quantities, prices and tax, set how long the price is valid, and add your terms. The quote is totalled automatically and ends with a line for the client’s acceptance. Download it as a PDF or print it.
- Runs in your browser
- No sign-up
- Free to use
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Quote for
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A quote is an offer at a fixed price for the period shown. Whether and when it becomes binding depends on the law where you trade; this tool creates the document and gives no legal advice. Your draft stays in this browser.
How to use Quote Generator
- Enter your business details and the client’s.
- Set the quote number, the date and the date until which the quote is valid.
- Add each item or service with quantity, unit price and tax rate.
- Write your terms, then download the PDF or print.
Quote Generator features
Validity date
States until when the price holds; 30 days by default.
Automatic totals
Subtotal, discount, tax and total in your currency.
Acceptance line
A signature line for the client to accept the quote.
Clearly not an invoice
The document says that no payment is due until an invoice is issued.
PDF and print
Text PDF, or the print dialog for any script and language.
Private
Created in your browser; the draft is saved only on your device.
When to use Quote Generator
- Quoting for a project, repair or service.
- Giving a customer a written price for goods.
- Replacing an informal price in an email with a document the client can sign.
- Keeping a record of what was offered.
Quote Generator FAQ
What is the difference between a quote and an estimate?
A quote is a fixed price for a defined scope, valid for a stated period. An estimate is an approximate price that may change. If your price may vary, call the document an estimate and say what could change it.
Is a quote legally binding?
In many jurisdictions an accepted quote forms a contract at the quoted price, but the rules vary. State clearly what is included, for how long the quote is valid, and how it is accepted. For important contracts, take legal advice.
How long should a quote be valid?
Thirty days is common. Use a shorter period if your costs change quickly, for example when material prices are volatile.
What should a quote include?
Your details and the client’s, a number and date, a description of each item or service with its price, taxes, the total, the validity period, payment terms and what is not included.
How do I turn a quote into an invoice?
Once the client has accepted and the work is done or the goods delivered, issue an invoice for the same items. The Invoice Generator on this site uses the same layout.
Is anything uploaded?
No. The quote is generated on your device, and the draft is kept in your browser’s local storage only.
A quote is a promise about price
When a client asks “how much will it cost?”, a written quote is the professional answer. It sets out exactly what you will supply and at what price, for a limited time. For the client it removes uncertainty; for you it defines the job, so that later requests for more can be recognised as extra work and priced accordingly.
The strength of a quote lies in its precision. List each item or stage of the work on its own line with its price, instead of a single round figure. State what is not included, such as materials, travel, permits or revisions beyond an agreed number, because disputes usually arise from what was left unsaid. Give a validity date so that you are not held to an old price after your costs have risen.
Payment terms belong in the quote as well: whether a deposit is required, when the balance falls due and how to pay. Clients accept terms far more readily when they see them before the work begins than when they appear for the first time on the invoice.
Make acceptance easy and explicit. A line for a signature and a date, or an instruction to reply “accepted” by email quoting the number, gives you a record that the client agreed to this scope at this price. Keep a copy of every quote you send. When the job is complete, the invoice should match the accepted quote line for line, plus any variations agreed in writing along the way.